REGISTRATION GUIDELINES

All participants have to register via the Online Registration Form. Please read the instructions below carefully.

Each participant will receive a Registration number by email after the submission of the Online Registration Form. Please do not send any payment by bank transfer without the Registration number and participant’s name included in payment details.

Online registration will be closed on 31 August 2018.

REGISTRATION FEES

  Early Registration
until 31 May 2018
Regular Registration
until 31 August 2018
ACADEMIC
university or public research institution
790 € 840 €
NON-ACADEMIC 890 € 940 €
STUDENT
undergraduate/graduate/postgraduate under 35 years
390 € 440 €
ACCOMPANYING PERSON 180 € 230 €
IAPWS DINNER on Wednesday, 5 September 90 € 90 €


All fees are stated including the VAT.

Please make sure to pay your registration fee before the deadline for the selected registration type. If your payment is not received before the deadline, the latter fee will be automatically charged. Unpaid or only partially paid registration will not be considered as valid until it is fully paid.

All registration deadlines are applicable considering a local time (CET/CEST)

Registration Fee Includes

  • Programme booklet and Abstract book
  • Conference bag
  • Coffee Breaks
  • Lunches
  • Welcome Reception
  • Certificate of attendance via email

Accompanying Person Fee includes

  • Welcome Reception
  • Social Programme

Travel and accommodation costs are not covered by the registration fee.

SOCIAL EVENTS

Participants are asked to reconfirm attendance of all social events in the Online Registration Form. This also applies to the social events included in the registration fee. The booking of the various tours and events will be confirmed following payment on a “first come, first served” basis and numbers may be restricted.

INSURANCE

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

CONFIRMATION

Each participant will receive the registration overview and email notification confirming the received payment and eventually stating the amount outstanding after the completion of the Online Registration Form.

PAYMENT

All fees should be paid in EUR (€), free of all bank charges.

By Bank Transfer

Please do not send any payments by bank transfer without the Registration number and participant’s name included in payment details.
The payment by bank transfer is available until 31 July 2018. After this date, all payments can be done only by credit/debit card.

Beneficiary                  CZECH-IN s.r.o.
Beneficiary address   5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address              KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number         51-0903490207/0100
IBAN                            CZ5901000000510903490207
SWIFT/BIC                  KOMBCZPPXXX

Online Payment by Credit/Debit Card

In case of rejected online credit/debit card payment, the delegate is recommended to log into the Online Registration Form and try to process the registration and the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.

Online payment details

Online payments service provider: GP webpay.

Accepted Credit / Debit Cards:

           
                  
All online payments are processed via GP webpay secure connection. GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security. Click here to learn more about online payments security.

FINAL INVOICE

The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact Us to ask for your receipt.

The final invoice will be issued based on details provided while registering (step Contact/Invoice details). Any change of such details (address, VAT number etc.) is possible only within 3 days from the registering date and is subject to the 20 EUR fee.

CANCELLATION / REFUND POLICY

Cancellation of Registration
Until 1 July 2018 – 50 EUR administrative fee will be deducted from all refunds.
From 2 July 2018 until 1 August 2016 50% of the fee will be refunded.
From 2 August 2018 no refund can be processed.

Cancellation of Other Bookable Items
Until 1 August 2018 – 20 EUR – administrative fee will be deducted from all refunds.
From 2 August 2018 – no refund can be processed.

Cancellation of Accommodation
Detailed Accommodation Guidelines are published here.

  • All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone.
  • Requests for refunds made after 15 October 2018 will not be considered.
  • For any change of name a fee of 30 EUR will be charged.
  • All registrations received by 15 August 2018 will be included in the list of participants.

GROUP REGISTRATIONS

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with unique email address.
When registering more than one person under one company identity/invoice, please contact the Secretariat to determine the preferred invoicing setting.

RESPONSIBILITY

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.
 

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

Feel free to contact us with any questions in regards to the Privacy Policy, Data Protection and GDPR in general by an email or by phone +420261174301.

   
   
Conference Secretariat: C-IN, 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307
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